Our growing Client Relations team in London is looking for a confident and detail oriented self-starter to support with crucial day-to-day tasks such as transitioning new clients into the Kobalt system and carrying out internal reviews and quality checks. As the Admin Assistant, Client Relations, you will also be working closely with our teams based in New York and Stockholm coordinating statement and acquisitions related tasks.
The role is perfect for someone looking for an office-based, administrative, and diverse role in Music Publishing. To be successful we need you to have exceptional communications skills and to be comfortable communicating with senior colleagues as well as external clients and their representatives.
Founded in 2000 by Willard Ahdritz, Kobalt is creating the music company of the future. Kobalt is a global music and technology company built for artists, songwriters, publishers and labels as an alternative to the traditional music business model. Kobalt have built the technology infrastructure to enable better reporting and for artists to maintain ownership and control over how their work is distributed, tracked, collected, and monetized. This global technology platform is able to track and collect royalties for the billions of micro-payments per song in digital music today.
This is an established yet fast growing creator-centric company of artists and songwriters including The Chainsmokers, Kelly Clarkson, Miles Davis, Dave Grohl, Lauv, Zayn Malik, Max Martin, Nick Cave & The Bad Seeds, Paul McCartney, Stevie Nicks, Pitbull, Elvis Presley, Skrillex, Sam Smith, and many more. Kobalt represents on average over 40% of the top 100 songs and albums in both the US and UK.
We’re currently 600 people based across 10 offices and we’re still growing.
WHAT DOES AN ADMIN ASSISTANT AT KOBALT DO?
- Act as support to the Kobalt Client Relations team in their day to day dealing with clients
- Process new client agreements and coordinate with Kobalt’s Copyright department to input and register new compositions and catalogues
- Provide support and assistance to the department with scheduled administrative tasks
WHAT SKILLS AND EXPERIENCE ARE WE LOOKING FOR?
- Previous administration and back-office experience and having used Excel to consolidate, structure, or organise data using filters, v-look-ups or match-formulas
- Organization and prioritisation skills with a detail-driven mind-set
- Resilience and tenacity: someone who effectively deals with pressure but remains optimistic and persistent to complete tasks accurately and efficiently
- Verbal and written communication skills - someone able to adapt communication to audience
- Decisive, but perceives the impact and implications of decisions
- Sensitivity to confidential information and material
In 2017, Kobalt was named Publisher of the Year at the Music Week Awards (UK) and has won the Independent Music Publisher Award eight consecutive times. Kobalt Music Group was recognised as the 2013 ASCAP Publishing Administrator of the Year and in 2014 our industry leading Portal web application won the "Innovation in Publishing" award at the MusicAlly awards.
2018 Financial Times Boldness in Business – Drivers of Change Nominee
2018 Fast Company’s Most Innovative Companies in Music
2017 Fast Company’s Most Innovative Companies in Music
2017 Music Week Publisher of the Year
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- Based at River Building, Cannon Street, London EC4R 3TE
- Hours are 37.5 hours per week. Generally, these are taken between 9.30-6 with 1 hour for lunch but amendments to these hours can be agreed on a case by case basis with line manager approval
Applicants must be eligible to work in the United Kingdom. Verification checks will be conducted during the interview process and a full DBS check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.
KOBALT MUSIC GROUP BENEFITS FROM DAY ONE
ANNUAL LEAVE | Contractually 25 days, however Kobalt closes its offices for the 3 days between Christmas and New Year’s when staff contribute 1 day.
LIFE ASSURANCE | Equal to four (4) times base salary.
INCOME PROTECTION | Covers up to 75% of base salary up to the age of 65.
PENSION | Kobalt comply with auto-enrolment legislation, and currently contribute 2% of qualifying earnings if eligible staff stay in the pension scheme, currently with Aviva.
TRAVEL INSURANCE | Business travel insurance cover.
GYM MEMBERSHIP | Corporate rates available at Nuffield Health and Fitness First. Kobalt will subsidise £45.00 gross per month towards your corporate gym membership if your membership is processed through company payroll.
LEARNING AND DEVELOPMENT | As part of your ongoing learning and development you will have access to a range of tools and courses appropriate to your role and career goals. These include, but are not limited to Udemy for Business and Bookboon E-library.
EYECARE | Full eye test provided at a range of opticians through a voucher scheme.
WELLBEING | Wellbeing Hub and Employee Assistance Programme.
FRESH FRUIT, SELECTION OF SNACKS AND CEREAL SUPPLIED
REGULAR STAFF SOCIALS | Including seasonal social events and parties.
POST PROBATIONARY PERIOD BENEFITS
PRIVATE MEDICAL INSURANCE | Policy is with the AVIVA ‘select’ scheme, with the ability to upgrade to a partner or family membership.
TRAVEL INSURANCE | Personal travel insurance, individual or family cover.
INTEREST FREE SEASON TICKET LOAN SCHEME (eligible after 1 month of service) | Loans deducted from net pay over a 12-month period.
CYCLE TO WORK SCHEME | In partnership with Evans Cycles