We are two music management companies looking for a star Junior Receptionist to be the first point of contact and provide a great first and lasting impression for our clients, staff and guests. Based on Reception and reporting to the Office Manager, we are looking for an enthusiastic, hard - working and reliable individual.
Key responsibilities include:
- Greeting and engaging with all visitors warmly, anticipating their needs and making them feel comfortable - offering refreshments etc.
- Answering and connecting calls - or taking messages when appropriate.
- Seamlessly booking and managing the Boardroom.
- Keeping the Reception area and Boardroom clean and tidy at all times.
- Being responsible for both companies’ post and courier bookings-tracking and recording incoming & outgoing items and delivering/receiving items to all floors, including large items.
- Deal with petty cash for any urgent small office purchases.
- Reception administration to be completed in a timely manner.
- Replacing stock of sundry items around the office when needed- refreshments/milk/water on all floors.
- Bar fridges to be kept fully stocked.
- Stationery cupboard to be kept in stock and tidy.
- Running external ad hoc errands for top executives when necessary- assisting their PA’s.
- Assisting with any ad hoc duties for the Office Manager.
- Providing cover when Office Manager is away.
- Assisting both companies with any ad hoc administration and project work as required.
Skills needed:
•Excellent communication skills, with the confidence to communicate and liaise effectively.
•Good organisational skills.
•Excellent time keeping.
•Team Player.
•A proactive problem solver.
•The ability to multi task.
•Extremely flexible work ethic.
•Physically strong as there will be some heavy lifting involved.
PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for interview.
