PA to CEO / Office Manager

This job has now expired



Position:
PA to CEO / Office Manager
Employer:
Nick Stewart & Associates
Category:
Personal Assistant
Location:
UK - London
Salary:
Dependent on experience (up to £35k)
Date Posted:
Apr 10th 2019
Nick Stewart & Associates

Key Points of Role

  • Ideal candidate will have music industry background. Experience across management or live entertainment business is preferable.
  • Provide administrative support to the CEO to prepare, manage and organise information, structure day-to-day working and personal schedule (when required).
  • Ensure the smooth running of the office on a day-to-day basis by assisting internal and external executives/artists, managing and filtering assets/information/paperwork, maintaining the office, ensuring the availability of supplies and functioning of IT/software, update website.
  • Report weekly records of petty cash, receipts and expense statements to the FD.
  • Organise and plan events such as artist launch events / showcases.

What is required

  • Organisational - Filter assets, organise filing/storage/archives, diary management. Preparing and booking travel/accommodation – personal and business. Preparation of itineraries for travel/events/PR schedules. Forwarding invoices/expenses/receipts to internal and external accounts. Organising and managing guest list for shows and booking tickets when required. Managing correspondence.
  • Operational - Ensure stationery supplies are stocked. Ensure that the computers, phones, printer and broadband are working.
  • Communications - First point of contact for the office. Artist Liaison. Coordinate information between internal and external contacts. Take emails by dictation.
  • Financial - Handling petty cash. Collecting and forwarding expense receipts/staff expenses and billing details/invoices. Forwarding any correspondence concerning company finances to accountancy firm. Petty cash weekly reconciliation. Keep a record of all recharges. Monthly check of credit card statement with Accountant.
  • Essential - Organised. Efficient. Hard working. Proactive. Loyal. Discreet. Able to prioritise and multitask. Cope well under pressure. Strong written and verbal communication.

 

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