PA to Top Level Booking Agent

This job has now expired

PA to Top Level Booking Agent
X-ray Touring
Personal Assistant
UK - London
Date Posted:
Sep 5th 2017
X-ray Touring

An exciting opportunity in the music industry for an experienced PA with a passion for organising with military precision.
This is a fast paced role that is not for the faint hearted, therefore a thick skin with the ability to cope in a reactive and demanding environment is essential.
The booking agent in question leads an extremely busy life with many spinning plates – it will be your job to make sure that their life runs as smoothly as possible.
You will need to be able to prioritise with ease a large and ever changing workload, and operate several steps ahead at all times.
The nature of this role requires a confident, professional, positive, and unflappable persona.

  • Touch typing of email correspondence from dictation
  • Managing both the booking agent’s and your own email inboxes (Outlook)
  • Proactive diary management including scheduling external and internal meetings, dinners, and conference calls (often across multiple time-zones)
  • Booking flights, hotels, etc for complex international travel schedules, and creating detailed itineraries and preparing relevant documents for every trip
  • Greeting clients for meetings
  • Administration of expenses including collating and processing receipts
  • Gatekeeping and fielding calls
  • Creating Certificates of Sponsorship and assisting with work permits when required
  • Providing administrative support to the team as required, including creating and updating artist schedules and contracts
  • General administrative duties including managing and updating contact databases, research, filing, correspondence and covering phones
  • Ad-hoc personal admin 

Skills / Attributes Required:

  • Touch Typing speed of minimum 60 wpm – one of your key daily duties will be typing emails from dictation
  • First-class organisational skills including the ability to multi-task, problem solve, work to deadlines, and prioritise workload
  • High levels of accuracy and meticulous attention to detail – you will be checking correspondence and documents before sending to clients
  • Excellent verbal and written communication – you will be drafting emails from dictation on behalf of the booking agent and connecting multiple calls to clients on a daily basis
  • Strong proven IT skills (PC) – must be highly proficient in Microsoft Outlook, Word and Excel, with a working knowledge of cloud based storage services
  • Absolute discretion – the role involves handling sensitive data and dealing with global level clients on a daily basis
  • A flexible and accommodating overall approach to work, with a willingness and enthusiasm to devote time and support the team on tasks outside the immediate role remit where appropriate

Previous experience:

  • Minimum of 2 years’ experience in a similar role is essential
  • Music industry/booking agency experience is preferable but not essential for the right candidate

Salary: £30,000
To apply please send a CV and covering letter to 

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