Registrations Assistant

This job has now expired

Registrations Assistant
Kobalt Music Group
UK - London
Date Posted:
Nov 27th 2018
Kobalt Music Group

To enable accurate royalty collections on behalf of our clients, we need to make sure that collection societies have all the necessary copyright information in their systems to license and match claims for the use of music in streaming, radio, TV etc. Joining our fast-growing Publishing Operations team in a brand-new role, the Registrations Assistant will support the team with the end-to-end process of work registrations.

We are looking for someone to become a go-to-person for a range of work registrations areas, and become an essential part of the wider copyright team. This means that your role will be dynamic both in terms of level of responsibility but also in collaboration across several teams at Kobalt. It’s therefore crucial that you are a quick-learning self-starter, someone with an analytical mind-set, is tech-savvy and cares about all the little details. You should also have an exceptional attention to detail and a genuine interest in data and the importance of accurate data in the music industry. To be successful in the role, you need to deal with the pressure of having a high volume of repetitive tasks but remain optimistic and persistent to complete tasks accurately and efficiently as well as excellent time management and confident in asking questions.

An interest in admin and copyright as well as music publishing is highly desirable but most important is that you are ambitious, hardworking and take pride in the work you do!


Founded in 2000 by Willard Ahdritz, Kobalt is creating the music company of the future. Kobalt is a global music and technology company built for artists, songwriters, publishers and labels as an alternative to the traditional music business model. Kobalt have built the technology infrastructure to enable better reporting and for artists to maintain ownership and control over how their work is distributed, tracked, collected, and monetized. This global technology platform is able to track and collect royalties for the billions of micro-payments per song in digital music today.

This is an established yet fast growing creator-centric company of artists and songwriters including The Chainsmokers, Kelly Clarkson, Miles Davis, Dave Grohl, Lauv, Zayn Malik, Max Martin, Nick Cave & The Bad Seeds, Paul McCartney, Stevie Nicks, Pitbull, Elvis Presley, Skrillex, Sam Smith, and many more. Kobalt represents on average over 40% of the top 100 songs and albums in both the US and UK.

We’re currently 600 people based across 10 offices and we’re still growing.


  • To provide support to Registrations Manager in overseeing the work registrations process
  • Build good working relationships with teams involved in registration process
  • Assist with improving reporting and monitoring processes
  • Assist in management of priority work registrations
  • Assist in documenting the registration processes
  • Support the Copyright team with generating registrations
  • Assist with management of ad-hoc registration tasks


  • Excellent communication skills: the duties require a very high level of communication internally and externally; we are looking for someone who can adapt communication to audience
  • Excellent organization and prioritisation skills working in a ever-evolving, fast-paced environment
  • Strong attention to detail, accuracy, and a detail-driven mind-set
  • High level of written and spoken English
  • Comfortable working with large data sets as well as using Excel
  • Tech savvy, generally interested in new technology and can pick things up quickly

You may have a background in any music industry role, but ideally have experience working in fast paced office environments in coordinator/researcher/operational/financial and/or customer support roles working with large data sets with internal & external email correspondence.

Recent Awards/Recognitions:

2018 Financial Times Boldness in Business – Drivers of Change Nominee

2018 Fast Company’s Most Innovative Companies in Music

2017 Fast Company’s Most Innovative Companies in Music

2017 Music Week Publisher of the Year

Recent press:

Music Week - The Music Industry’s Best Friend

Music Business Worldwide – “We are Building for the Future of the Music Business

Wired - How data saved music

Economist - Disrupters

Check out our blog:


  • Based at River Building, Cannon Street, London EC4R 3TE
  • Hours are 37.5 hours per week. Generally, these are taken between 9.30-6 with 1 hour for lunch but amendments to these hours can be agreed on a case by case basis with line manager approval


Applicants must be eligible to work in the United Kingdom. Verification checks will be conducted during the interview process and a full DBS check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law. 

Thank you for choosing to apply for a role at Kobalt! By applying for a role on our website you are allowing Kobalt to collect your personal data and contact you regarding this opportunity. We care about transparency and believe that skill sets can be applied to multiple roles, so we would love to able to get in touch with your regarding other opportunities that may be suitable for you. We will therefore keep the information you supplied to us for one year. We collect your personal data for the purposes of managing Kobalt recruitment related activities and in relation to the evaluation and selection of applicants and as is otherwise needed in the recruitment processes. You can read our Privacy Policy HERE where we outline full details in line with GDPR requirements.


ANNUAL LEAVE | Contractually 25 days, however Kobalt closes its offices for the 3 days between Christmas and New Year’s when staff contribute 1 day.

LIFE ASSURANCE | Equal to four (4) times base salary.

TRAVEL INSURANCE | Business travel insurance cover.

INCOME PROTECTION | Covers up to 75% of base salary up to the age of 65.

GYM MEMBERSHIP | Corporate rates available at Nuffield Health and Fitness First. Kobalt will subsidise £45.00 gross per month towards your corporate gym membership if your membership is processed through company payroll.

LEARNING AND DEVELOPMENT | As part of your ongoing learning and development you will have access to a range of tools and courses appropriate to your role and career goals. These include, but are not limited to; Udemy for Business and Bookboon E-library.

EYECARE | Full eye test provided at a range of opticians through a voucher scheme.

WELLBEING | Wellbeing Hub and Employee Assistance Programme.


REGULAR STAFF SOCIALS | Including seasonal social events and parties.


PENSION | Kobalt match pension contributions when individuals contribute from 2.5% - 5% (giving a total contribution of 5% - 10%).


TRAVEL INSURANCE | Both individual or family cover for personal holiday travel insurance.

INTEREST FREE SEASON TICKET LOAN SCHEME (eligible after 1 month of service) | Loans deducted from net pay over a 12-month period.

CYCLE TO WORK SCHEME | In partnership with Evans Cycles.

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