Job Title: HR and Office Manager
Location: Based in Didsbury, Manchester
Package: Competitive Package
About Kaboodle:
Kaboodle offers a dynamic and versatile solution to clients wanting a flexible event, group or ticket focused system, incorporating travel and accommodation. We are not just a plug-in or add-on, we are your complete solution, or as we prefer to say, the whole Kaboodle.
We work with a mix of Tour Operators, Event Promoters and Festival Organisers, an award-winning portfolio of clients including Snowbombing, Outgoing, Hideout, Festival Number 6, Electric Elephant and Big Green Coach.
About the role:
Our HR and Office Manager will be the person that helps our office run like clockwork and ensures our people are happy and have everything they need to do their jobs efficiently and effectively. From making sure we’re fully compliant with Health and Safety, to ensuring all our employees have up to date contracts of employment.
The person:
We need someone who will hit the ground running and will be able to act confidently as the 'go-to' person for both HR and office related issues. It is therefore essential that this person has worked in a similar role previously. The HR & Office Manager will have significant and up-to-date knowledge of employment law and ideally will be working towards a relevant professional qualification.
You’ll be responsible for the following:
HR
- Sourcing candidates through various channels such as advertising on job boards, professional networking, agencies and social media sources.
- The hiring process for all vacancies; from approval to hire (negotiating with agencies) to appointment of suitable candidates and inductions.
- Organisation of Training and Development across the business.
- Overseeing implementation of all staff Incentive activities throughout the year.
- Managing staff leave, sick and TOIL absence, including management approvals, record keeping and liaising with staff directly on their leave approval/rejection, holiday entitlement balance, paternity/maternity leave etc.
- Managing all HR documents - create, maintain and update confidential HR records for new or existing staff as required. For example, preparing new employee employment contract, letter of offer, staff company handbook and forms.
- Disciplinary actions: warnings, investigations, hearings and dismissals.
- The Performance Management process and its implementation across the business.
- Administration of the company pension scheme.
Office
- Making sure the office is fully compliant with all Health and Safety regulations, and a safe place to be. This includes arranging regular fire alarm checks, fire drills and organising regular fire risk assessments.
- Ensuring our Health and Safety policy is always accessible and up to date.
- Organising risk assessments for staff when necessary; for example, anyone that is pregnant or returning to work following an injury.
- Making a written record of any accidents in the office, making the senior management team aware when appropriate.
- Making sure the office is fully compliant with all Health and Safety regulations, and a safe place to be. This includes arranging regular fire alarm checks, fire drills and organising regular fire risk assessments.
- Ensuring the office, meeting room and common areas are clean, tidy and always well maintained and quotes are sourced if repair work needs to be carried.
- Management of the numerous subscriptions we have across the departments.
- Making sure all valuable assets are locked away and the office is secure at all times. Especially at weekends and during Christmas shut down
- Working with the team in the coordination of all internal and external events.
- Booking travel for employees both in UK and abroad, when necessary.
- Ensuring we have the correct travel insurance in place for staff and workers when working on-site at events both in the UK and abroad.
- Keeping a record of all keys to the company premises.
- The management of the companies’ 3 vehicles.
- Reviewing the companies’ public liability and buildings insurance annually.
- Supporting and assisting the senior management team with the following; diary management, travel arrangements, research tasks and other adhoc requests.
- Manage contracts and ensure best possible deals eg utility, cleaners, stationary, printers, post, phone systems, PAT testing.
Must haves (skills and attributes):
- Previous experience working in a HR/Office management role.
- Part CIPD qualified or working towards your qualification.
- Up to date knowledge of employment law in the UK.
- Experience in recruitment of new members of staff.
- Exceptional communication skills.
- Extremely organised, with the ability to balance various on-going projects with last minute tasks.
