An exciting opportunity for an experienced PA with music industry experience and a flair for organising with military precision.
Duties:
• Touch typing of email correspondence from dictation
• Email inbox management (Outlook)
• Proactive diary management including scheduling external and internal meetings, client dinners, and conference calls across multiple time zones
• Booking complex international travel arrangements and creating detailed itineraries and relevant document preparation
• Greeting clients for meetings
• Taking minutes in team meetings and circulating to team
• Administration of expenses including collating and processing receipts
• Gatekeeping and fielding calls
• Compiling and sending out ticket figures
• Creating Certificates of Sponsorship and assisting with work permits when required
• Providing administrative support to the team as required, including creating and updating artist schedules and contracts
• General administrative duties including managing and updating contact databases, research, filing, correspondence and covering phones
• Holiday cover and ad hoc duties which reflect the needs of the team as required
Skills / Attributes Required:
• Previous experience in a similar role
• Touch Typing (60 wpm) – one of the key daily duties will be typing emails from dictation
• First-class organisational skills including the ability to multi-task, work to deadlines, and prioritise workload
• High levels of accuracy and meticulous attention to detail
• Excellent verbal and written communication
• Strong proven IT skills (PC) – must be highly proficient in Microsoft Outlook, Word and Excel, with a working knowledge of cloud based storage services
• Absolute discretion – handling sensitive data and dealing with global level clients on a daily basis
• Ability to use own initiative, problem solve, and work independently
• Confident, pro-active and positive attitude
• A flexible approach, with a willingness and enthusiasm to devote time and support the team on tasks outside the immediate role remit where appropriate
• Unflappable
This is a busy and fast paced role requiring exceptional organisational skills, impeccable attention to detail, and the ability to prioritise.
The individual is very successful and leads an extremely busy professional and personal life, therefore the successful candidate will need to be on the ball, forward-thinking, and not afraid to take charge and make decisions.
To apply please send a CV and covering letter to jobs@xraytouring.com
Closing date: 07.07.16
