Handle Recruitment is working with a bespoke entertainment and event business within the music industry who require an EA and Events Coordinator to join their team in Central London. Preference will be given to candidates on a flexible notice period- this is an urgent hire.
Executive Assistant & Event Coordinator – Music – The Role
- Event Management: handling all advancing for artist bookings, liaising between clients and management to facilitate travel, accommodation, rider and production needs are met.
- Artist Liaison: on site contact for artists to ensure smooth and timely running of events, easy communication between event planner and performers and the delivery of all required parts by artist.
- Office Management: ordering stationary, equipment and supplies for office, answering and directing calls, logging meetings in shared diary, liaising with IT suppliers on technology issues, upgrades etc., keeping track of all log-?ins and account details for suppliers.
- Finance: raising and tracking invoices, updating accountants regularly on payments received / sent, instructing bank on payments, keeping track of purchases and staff expenses.
- HR: logging and tracking staff holidays and appointments, assisting with recruitment where required, liaising with accountants to set up new starters on payroll.
- Assisting Director: booking cars, travel for business trips and restaurants for meetings.
- Administration: Maintaining the roster, information, artist's terms, preparing contracts and invoicing.
- IT: Maintaining digital and social media sites.
The ideal candidate will have experience of:
- Event logistics, planning and scheduling
- Booking and coordinating travel and accommodation internationally
- Office management / administrative skills, experience of contracts
- Basic knowledge of standard Social Media platforms would be beneficial
- Knowledge of current music trends
