The Executive Assistant will support the Managing Director in all aspects of the business, including artist management, independent record label, music publishing, clothing line and charity.
Responsibilities:
- Assisting with planning and implementation of artist music campaigns, including global release schedules, promotional/social media plans, press, marketing, international touring.
- Assisting with artist brand development – non-music related activities; film, fashion, tv, charity
- International diary management across multiple artists and time zones, including complex promotional schedules, travel bookings, visas, accommodation, re-location and itineraries
- Acting as key point of contact for all third parties, filtering information as necessary to the managing director and often acting as a central point for third parties to communicate/exchange information – record labels, music publishers, live booking agents, lawyers, accountants, merchandise, touring, brands, PR, producers, agents.
- Budget management for specific projects and assisting with budget submissions, negotiations with third parties.
- Efficient regular communication and information flow with artists ensuring confidentially and discretion at all times.
- Assisting artists with completing and delivering promotional requests.
- Acting as key management representative for artists on location when managing director isn’t present, including promotional activities, photo shoots, tv shoots, events.
- Liaising with artist PA’s and supporting artist personal requirements where necessary
- Assisting with recruitment, salary negotiations and daily management of touring personnel, grooming and styling teams.
- Overseeing and implementing large brand endorsements from contract to completion, liaising with agents, clients and the artist involved.
- Responsible for tour merchandise, liaising with artist day-today manager and merch company to plan, design and produce large tour ranges for global distribution.
- Event management to include overseeing guest lists, production and logistics.
- Working alongside product manager to implement independent record releases.
- Reviewing and signing off contracts with third parties, including producer agreements, feature agreements, deal memos, live bookings, release forms, NDA’s, disclaimers.
- Reviewing and approving sync/license requests for all artists
- Relationship management with artists, brands, key contacts, third parties – planning and executing experience and gifting initiatives.
- Music administration – overseeing artist and internal record label PRS/PPL accounts/ ISRC Codes/Label copy are kept up to date, ensuring new registrations are delivered to publishers and entered on PPL system.
- Overseeing patent and trademark registrations for the company and artists
- Assisting with planning and implementation of the clothing line, including pop ups, launch parties, D2C set-up, research, sales reports.
- Assisting with development and growth of the business group and brand
- Assisting with development and implementation of the charity initiatives
- Email management for the Managing Director.
- Contributing to planning/brainstorming meetings
- Attending meetings with the Managing Director and taking minutes/actioning as necessary.
Requirements:
- To be flexible and available to work unsociable hours during the week/weekends and travel at short notice
- A proactive problem solver, using initiative to foresee and resolve potential issues in an efficient and timely manner
- Highly adaptable in a fast moving/ continuously changing environment
- Extremely high attention to detail, ensuring there are no ‘gaps’ or room for error
- Ability to work under very high pressured situations
- Excellent communication skills, verbal and written. Must be approachable and able to liaise with a large and varied contact database.
- Excellent social awareness/ability to act respectively and sensitively in a wide range of situations
NB. The candidate will not be responsible for the Managing Directors business diary or personal requirements.
